1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of Proclamation - January - National Mentoring Month - Chair

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description
N/A

Recommendation
N/A


Minutes: 

Workshop occurred earlier in the day that gave the Board an update on the budget.

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: Skip Parish - Referendum

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: No corrections

5. APPROVAL OF CONSENT AGENDA

Description

N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.


Minutes: 

Board member Caroline Zucker stated that in the agenda that the Board just passed there is a savings of $6M.  The reason we were able to save the $6M was because we had the ability to go out for (COPS) Certificates of Participation and take advantage of the downturn in the economy and the market and be able to bring in a school under cost.  We saved $6M because of our ability to be able to move quickly.  We acted as an economic stimulus for our community and at the same time being very good stewards of your money. 

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Caroline Zucker
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the January 5, 2010 (Regular Board Meeting) and the January 12, 2010 (School Board/North Port Commissioners Joint Public Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board January 19 2010 (Regular).pdf
Attachment: Board January 19 2010 (Addendum 1) (2).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate January 19.pdf (Confidential Item)

AGREEMENTS/CONTRACTS

9. SARASOTA COUNTY GOVERNMENT HUMAN SERVICES PROGRAM CONTRACT (VIP-ER)

Description

Sarasota County Government and the School Board of Sarasota County, Florida, desire to enter into a contract under which the School Board will provide certain educational services for the benefit of the residents of Sarasota County; and the funding provided for by the County will assist the School Board with those expenditures incurred in performing the specific program services.  

Recommendation
That the Sarasota County Government Human Services Program Contract (VIP-ER) be approved.

Attachment: VIP-ER Contract 09-10 final.pdf

10. APPROVAL OF THE JOINT PROJECT AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (DOT) AND THE SCHOOL BOARD OF SARASOTA COUNTY (AGENCY)

Description

The Department of Transportation plans to fund the following Non-infrastructure to the Florida Traffic Bicycle Safety Education Program and is willing to compensate the AGENCY for costs directly related to the PROJECT. 

Recommendation
That the Joint Project Agreement between the State of Florida Department of Transportation and the School Board of Sarasota County be approved as presented.

Attachment: Joint Project Agreement.pdf

FIELD TRIPS

11. APPROVAL OF THE VENICE HIGH SCHOOL PERFORMING ARTS FIELD TRIP TO BOSTON, MASSACHUSETTS, ON MARCH 26, 2010 THROUGH MARCH 29, 2010

Description
This is a high level performance opportunity in which students will showcase mastery of classroom curriculum.

Recommendation

That the Venice High School Performing Arts field trip to Boston, Massachusetts, on March 26, 2010 through March 29, 2010, be approved.

EXPULSIONS

12. APPROVAL OF EXPULSION CASE NO. 10-159

Description

The student listed in Expulsion Case No.10-159, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On November 12, 2009, the student listed in Expulsion Case No. 10-159, violated School Board Policy 5.34(1)(i), Committed a Felony off Campus-Grand Theft & Burglary of Fellow Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 3, 2011.

Recommendation
That in accordance with provisions of Sections 1006.07(a)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 10-159, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2009-2010 academic year, the 2010 summer session, until January 3 of the 2010-2011 academic year.

Attachment: EXPULSION CASE NO. 10-159.pdf (Confidential Item)

13. APPROVAL OF EXPULSION CASE NO. 10-025

Description

The student listed in Expulsion Case No. 10-025, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On September 15, 2009, the student listed in Expulsion Case No. 10-025, violated School Board Policy 5.34(1)(d), Battery on Another Student.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 4, 2010.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 10-025, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2009-2010 academic year.

Attachment: EXPULSION CASE NO. 10-025.pdf (Confidential Item)

FACILITIES

14. ACCEPTANCE OF FACILITIES SERVICES' PROJECT(S) COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR(S)

Description
The substantial completion dates, original and final contract amounts are summarized on the enclosure for ease of review.  All work has been completed and all required close-out documents have been received from the contractor.  The Director of Facilities Services has determined that the projects are complete in accordance with state statutes.

Recommendation
That the cited Facilities Services' projects be accepted as complete and the final payment to contractors be approved as presented.

Attachment: BAIenc1-19-2010ProjCompl&FinalConPymt-FSD.pdf

CONSTRUCTION

15. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES - MINOR PROJECTS FOR A THREE-YEAR PERIOD

Description
The scope shall be to provide civil engineering services for minor projects as assigned by The School Board of Sarasota County for a period of three (3) years.  These projects are defined as those with a construction cost of less than $250K and consultant fees of less than $25K.  On 1/5/2010 (Item #44), the Board authorized negotiations with the three (3) top-ranked firms.  On 1/8/2010 the Executive Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with representatives of [1] DMK Associates, Inc., [2] Jensen & Group, LLC and [3] Wilson Miller, Inc. and successfully negotiated individual continuing contracts for these services.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three-year period is $100,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the three (3) top-ranked firms for Civil Engineering Services - Minor Projects for a three-year period be approved as presented.

16. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES - PLAN REVIEW FOR A THREE-YEAR PERIOD

Description
The scope shall be to provide civil engineering plan review services for the District's Permitting Division for a period of three (3) years.  On 1/5/2010 (Item #45) the Board authorized negotiations with the three (3) top-ranked firms.  On 1/8/2010 the Executive Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with representatives of [1] AM Engineering, Inc., [2] DMK Associates, Inc. and [3] Jensen & Group, LLC and successfully negotiated individual continuing contracts for these services.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three-year period is $50,000.00.  Funds for these services are available through individual project accounts.

Recommendation

That the contracts with the three (3) top-ranked firms for Civil Engineering Services - Plan Review for a three-year period be approved as presented.

17. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR STRUCTURAL ENGINEERING SERVICES, STRUCTURAL PLAN REVIEW AND THRESHOLD BUILDING INSPECTION SERVICES FOR A THREE-YEAR PERIOD

Description

The scope shall include evaluation of existing facilities and construction projects, district-wide, and recommendations on methods of required repairs and replacements of structural elements.  These firms shall also provide structural engineering plan review services for the District's Permitting Division.  The scope shall also include threshold building inspection services, district-wide, and design and construction administration of minor repair/replacement projects as assigned by School Board staff.  On 1/5/2010 (Item #46) the Board authorized negotiations with the three (3) top-ranked firms.  On 1/8/2010 the Executive Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with representatives of [1] Hees & Associates, Inc., [2] Stirling & Wilbur Engineering Group and [3] TLC Engineering for Architecture and successfully negotiated individual contracts for these services.  These contracts have been approved by the School Board and are available for review at the Construction Services Department.  The estimated cost for these services for the three-year period is $300,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the three (3) top-ranked firms for Structural Engineering Services, Structural Engineering Plan Review and Threshold Building Inspection Services for a three-year period be approved as presented.

18. APPROVAL OF CONTRACT WITH THE TOP-RANKED FIRM SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) STATUS REPORTS FOR A THREE-YEAR PERIOD

Description
The scope shall be to provide status reports for the Southwest Florida Water Management District (SWFWMD) permitted retention/detention areas for all School Board facilities, district-wide.  The scope includes field verification of compliance with record drawings and preparation of appropriate reports.  On 1/5/2010 (Item #47) the Board authorized negotiations with the top-ranked firm.  On 1/8/2010 the Executive Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative of Wilson Miller, Inc. and successfully negotiated a continuing contract for these services.  This contract has been approved by the School Board attorney and is available for review at the Construction Services Department.  The estimated cost for these services for the three-year period is $150,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the contract with the top-ranked firm for the Southwest Florida Water Management District (SWFWMD) Status Reports for a three-year period be approved as presented.

19. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT(S) COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR(S)

Description
The substantial completion dates, original and final contract amounts are summarized on the enclosure for ease of review.  All work has been completed and all close-out documents have been received from the contractor(s).  The Executive Director of Construction Services has determined that the project(s) are complete in accordance with state statutes.

Recommendation
That the cited Construction Services' project(s) be accepted as complete and the final payment to contractor(s) be approved as presented.

Attachment: BAIenc1-19-2010ProjCompl&FinalConPymt-CSD.pdf

20. APPROVAL AND/OR RATIFICATION OF THE CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $14,014.27 in contract amounts.

Recommendation

That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc1-19-2010CSD-CO.pdf

21. ACCEPTANCE OF CORRECTIONS TO THE ATTACHMENT FOR THE 1/5/2010 BOARD AGENDA ITEM #48-ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT(S) COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR(S)

Description

The dollar amount used in the "Final Contract Amount" column is incorrect as it did not include the contractor's fee.  The correct amount for this entry is $65,864.00, which includes the $5,988.00 contractor's fee, per the construction contract.  These corrections have been made on the revised attachment.  All other information cited on the initial attachment is correct.

Recommendation
That the corrections to the attachment for the 1/5/2010 Board agenda Item #48 - "Acceptance of Construction Services' Projects(s) Completion and Approval of Final Payment to Contractor(s)" be accepted as presented. 

Attachment: Jan19-CSD1-5-10#48correction.pdf

22. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: 

Board member Carol Todd reminded the viewing public regarding the safety of our children while they are loading and unloading from the buses.

23. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Chair adjourned the regular Board meeting at 3:12 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on January 19, 2010, and approved at the regular Board meeting on February 2, 2010.